Introduction:
If you own a business office at any place you can understand the need to maintain good security in the company. Without a security system anywhere and at anytime a person can walk the office and might create a problem. Without knowing about the person you cannot even hold any person accountable for anything. This implies that a proper visitor management system is really necessary. In traditional ways, visitor management is looked by the security guard, the receptionist and other employers held responsible for check-ins. These check-ins can be done by people from outside the company and the employers of the company itself. The security guard and the receptionist manage the visitor’s entry via recording things on paper and getting them signed by the visitors. All this is time-consuming. Moreover, these papers need to be taken care of. So with the development of technology today the way to manage visitors has also been developed. Visitor management is now possible digitally.
How does it work?
The visitor management that is carried out digitally is a process which starts from the visitor’s check-in and ends with visitor’s check-out. In between, it crosses the stages of details saving, notification to host, meeting, visitor’s feedback and check-out. In the detail saving stage, visitor management also captures the visitor’s face. This is taken as a safety measure. The other safety measures involve verifying the visitor via OTP. This gives the concerned authority to check if the person is the visitor who was invited. There are also unique badges that are given to each individual. This helps to track the individual easily.
How multi-tenant buildings visitor management system works?
If we go by the traditional system of visitor management, managing visitors become a bit difficult in the case of multi-tenant buildings. It is possible that all the sections of the building are owned and operated by different companies. It is neither easy to track down the host nor the visitor. The visitor can also have a problem in finding the concerned host. All of this can be a bit confusing, tiring and time-consuming. The online visitor management can, however, help in this case in the following ways:
- Visitor management through its details saving and photo capturing system can lower the burden on the security guards and security staff.
- Most importantly it is possible that multiple visitors can visit at a single time. In this case, officials would prefer a system that is fast.
- The working of visitor management is also easy for visitors. They can easily meet their host in a multi-tenant office building.
- After the arrival of the visitor, a notification or a mail is sent to the concerned host. The host can meet the visitor immediately which is better than sitting and waiting for the meeting.
- The verification of the visitor via OTP is important for the security staff to ensure that the right visitor is paying a visit to the right tenant in a multi-tenant building.
All these services enable the working of the multi-tenant visitor management system. There are a lot of such systems available. One can check the features and efficiency of the systems online and can go for the best one.
